The Role

To provide comprehensive administration support to the Monklands Replacement Project (MRP).

Additional Information Specific to the Role

The following is not exhaustive, but reflects the keys activities and responsibilities of role:

• To provide comprehensive and skilled administration support to the Monklands Replacement Project.
• To provide administration support to a range of project governance groups including the scheduling of meetings, preparation, collation and distribution of agenda’s/papers, formal recording of attendees and minutes, preparation and maintenance of action trackers etc.
• To co-ordinate and schedule a high volume of project related meetings, reviews and workshops, by liaising with a wide range of internal and external stakeholders.
• The ability to deal with competing priorities and a demanding workload as the postholder will receive work from more than one source.
• To support the scheduling, booking and arranging of travel and/or accommodation (where applicable) for the project team and/or wider stakeholders for project related conference events.
• To provide administrative support to project team members in the preparation activities required for presenting at conferences/events on behalf of the project.
• To assist in monitoring and managing the MRP mailbox in line with agreed process.
• Support the project in communication with staff, patients and the public, including social media in line with the agreed project communication plan or process.
  
  

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (ie experience as a department/personal secretary)
• Well-developed interpersonal skills in customer care.
• Excellent communication skills.
• Good organisational and planning skills.
• Understanding of a range of procedures and processes.
• Ability to prioritise work and work on own initiative whilst under pressure.
• Proficient I.T. skills, which include a working knowledge of Microsoft packages.
• Ensuring confidentiality, diplomacy and discretion are maintained at all times.
  
  

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

Contract type

Fixed Term or Secondment for 12 months

Full time

37 hours

Please note this is a fixed term post for 12 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

Location and Working Pattern

This role will be based in Monklands Replacement Project department within University Hospital Monklands.

The working pattern for this role: Monday to Friday

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Jacqueline Eve, MRP Business Manager on Jacqueline.Eve@lanarkshire.scot.nhs.uk

For enquiries regarding the application form or recruitment process, please contact Carla Vargas, Recruitment Administrator on carla.vargas@lanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email)

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some Of NHS Lanarkshire’s Benefits Include

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures
  
  

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.