Role Overview

The Litigation Workflow Coordinator plays a vital behind-the-scenes role supporting litigation paralegals by keeping administrative, procedural, and operational workflows running smoothly at Job Duck. This position is ideal for someone who thrives in a structured, process-driven environment and takes pride in accuracy, organization, and dependable execution.

Your Responsibilities

• Tracking litigation-related costs and vendor invoices
• Collecting, organizing, and submitting expenses and receipt documentation
• Reserving conference rooms, court reporters, and external vendors
• Maintaining service and procedural documentation within case files
• Arranging travel accommodation and preparing detailed itineraries
• Uploading documents to court e-filing systems and tracking filing confirmations
• Coordinating calendars for hearings, depositions, mediations, and meetings
• Assisting with court filing logistics under paralegal supervision
• Managing document naming conventions, version control, and filing accuracy
• Organizing and maintaining electronic and physical litigation files in accordance with firm SOPs
• Preparing, formatting, proofreading, and finalizing non-substantive litigation documents
• Communicating with Operations, Accounting, HR, IT, and Intake teams
• Supporting billing coordination and time-entry follow-ups
• Managing correspondence, scheduling, reminders, and task follow-ups
• Providing direct administrative support to litigation paralegals and case teams
• Maintaining strict confidentiality, professionalism, and audit-ready records

What We’re Looking For

• At least two to three years of Legal administrative or litigation support experience
• At least 2 years of remote working experience
• Advanced organizational and file-management skills
• Exceptional attention to detail and accuracy
• Strong process adherence and SOP compliance
• Professional written and verbal communication
• Time-management and task-prioritization abilities
• Confidentiality and discretion when handling sensitive information
• Calm, steady execution under deadline pressure
• Cross-departmental coordination skills
• Consistency, reliability, and follow-through
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1150 USD to 1220 USD
• Paid time off.
• Referral and annual bonuses.
• 100% Remote, Full-Time, Long-Term Career Opportunity.
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.

Ready to dive in?

Apply now and make sure to follow all the instructions!

DISCLAIMER: Every candidate must pass each step in our application process to become part of our team. Ensure you have all the required documentation ready to streamline your application process.